Conflict minerals

Prevent conflict minerals in the value chain

Axis works systematically to ensure that the company’s products do not contain any conflict minerals, in other words gold, tantalum, tin, or tungsten that finance conflicts in any country around the world. Conflict minerals are a very important social and ethical question. Their extraction creates disputes and trading in the minerals finances armed conflicts and can result in child and compulsory labor.

Axis’ conflict mineral policy prescribes that Axis does not accept, tolerate or engage in any sourcing activities, which may finance conflicts or involve any form of violation of human rights or compulsory labor. Axis follows recommendations and guidelines from the electronic industry organization the Responsible Business Alliance and the Global e-Sustainability Initiative regarding taking social responsibility in the entire supply chain.

Documented Process

Axis has a well-documented process for ensuring that the minerals used by suppliers and subcontractors are conflict free. In accordance with Axis’ Supplier Code of Conduct, all suppliers have undertaken to have a process in place for mapping their supply chain in order to ensure that conflict minerals are not used.

Suppliers sign “The Confirmation of Agreement Concerning Conflict Minerals”, which means that suppliers must investigate their own supply chain and advise Axis if conflict minerals are discovered. Axis also collects further information from contract manufacturers.

Suppliers must report the origin of the minerals and describe how they are working to ensure that their components and products only contain conflict-free minerals. This means that suppliers must identify and inform Axis about all smelters in the value chain that supply gold, tantalum, tin and tungsten. Furthermore, Axis expects all suppliers to act in accordance with Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act, when applicable. Suppliers must also have policies and measures of due diligence in place, enabling Axis to ensure that the products and components supplied to Axis are conflict free.

Axis carry out a yearly comprehensive survey. In the survey suppliers are expected to report where the minerals in the products and the various components come from and any measures taken. This is done by using the Responsible Minerals Initiatives (formerly Conflict-Free Sourcing Initiative) reporting tool – Conflict Minerals Reporting Template.

If Axis would discover that conflict minerals are used by any supplier, Axis will send a document to the supplier, providing details and an action plan to end this practice. If the measures are not implemented, Axis will suspend collaboration with the supplier in question.

Procedure for the Submission of Concerns Regarding Conflict Mineral Risk

With regards to the handling of conflict minerals, the OECD (Organization for Economic Co-operation and Development) recommends that companies establish a grievance mechanism as an early-warning risk-awareness system for conflict minerals.

Parties with specific concerns and information regarding circumstances of extraction, trade, handling and export of minerals (tantalum, tin, gold and tungsten) in conflict-affected and high-risk areas as they pertain to Axis product supply chains (such as facts indicating that those minerals are the source of funds for armed groups in conflict-affected areas) may voice to Axis through this link (the link points to the website of our owner Canon).

Through its supply chain, Axis will investigate the information provided, and take corrective actions, described above, in cases where such action is necessary.