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Product list
Product guide
How it works
Benefits
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Document handling: User scenarios
Why waste time and money couriering, faxing or
mailing a document when you can simply digitize it and instantly
distribute it over a network to many people for quick and easy receipt,
access, storage and edit possibilities?
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How to easily have employees submit copies of receipts after a
business trip:
CASE:
Back at work after a business trip, an employee has a
pile of receipts to sort. Instead of having the employee fill out a
report and submit all the receipts--which you will then need to
process, have the process automated from the start.
SOLUTION:
Have your company create a workflow process that involves
attaching an AXIS 70U Network Document Server to a
scanner. Have the scanner programmed so that it prompts users to input
information depending on the task. In this case, Travel Expenses. With
prompts, the program can ask the user to enter name, departure and
arrival days and purpose of the trip. Then all the user has to do is
scan all the hotel bills, credit cards slips and tickets etc. That's
it. No more forms to fill in or receipts to photocopy.Since all scanned documents would
be sent over the network and summarized automatically, the HR
department no longer has to manually process the files. An e-mail, with all
the documents attached as PDF files, can be sent automatically to the user's manager for an
approval. Upon approval, money can be quickly transferred into the user's bank
account.
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Send
invoices electronically:
CASE:
Your customer in another country has an accounting policy allowing
and encouraging electronic invoicing. However, your financial
policies forces you to print hard copies of each invoice, and it
is not possible to create electronic copies of the invoices in the
account software that you have.
SOLUTION:
With an Axis network document server attached to a scanner
device, you can scan the invoices and e-mail the copy to your customer.
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Axis is the world’s leading expert in network video